Use whenFilling in the four-group table with real names, immediately after the charter is signed.
OutputA participation structure map with named people and decision boundaries.
1
Four groups, four distinct jobs
Group
Purpose
Named people
May decide
May NOT decide
Executive sponsor
Authority, budget, organizational alignment
AI Enablement Council
Prioritization, governance, investment, measurement
Implementation teams
Build and deploy specific workflows
AI champions network
Peer learning, feedback, demonstrations, adoption
Champions do not approve tools, set policy, or accept organizational risk
Invite champions by asking department heads for their most curious people, not their most senior.
2
Name the employee-facing group with care
Naming noteCall it an AI champions network or AI community of practice, not an employee resource group — ERGs conventionally refer to employee-led affinity and identity groups, and borrowing the term creates confusion for HR.
Our name for this group The name staff will actually see.
Champions invited from Departments represented — aim for at least three.
3
One-sentence decision boundaries
Group
One sentence: what this group may — and may not — decide
Executive sponsor
AI Enablement Council
Implementation teams
AI champions network
You should now have