Workplace AI Enablement PlaybookOrganize

AI Enablement Council Charter

Form the council with a short written charter, one to two pages. A committee can make decisions, but an individual must own execution — name the sponsor and the accountable lead first.

01
Use whenWeeks 1–2, after naming the sponsor and enablement lead, before the council's first meeting.
OutputA signed AI Enablement Council charter and interim acceptable-use guidance.
A

Named ownership

Executive sponsor Name and title. Budget authority or strong influence over it (CEO, COO, CFO, CIO).
Accountable enablement lead Name and protected time per week. An individual must own execution between meetings.
1

Members and functions represented

Role
Name
Function represented
What they own
Executive sponsor
Resolving conflicts, connecting the work to organizational priorities, funding decisions
AI enablement lead
Running the program, managing the use-case portfolio, accountability between meetings
IT / security representative
Provisioning, access, integrations, technical support
Frontline workflow representative
Reality-testing whether proposed solutions are useful, usable, and realistic
Larger or regulated organizations add: HR / L&D · legal, privacy, compliance, or risk · finance or procurement · data or analytics · operational leaders who own priority workflows.
2

Scope and business outcomes

Scope What work the council governs — and what it does not.
Business outcomes the work serves The organizational priorities this program must advance.
3

Decision rights

Council decides
Council recommends
Council delegates
e.g., approving tools and use cases; selecting and funding pilots; deciding whether pilots scale, change, or stop
e.g., budget beyond the envelope and organization-level policy — to the executive sponsor
e.g., detailed technical, security, legal, and workflow evaluations — the council decides; specialists assess
Workplace AI Enablement PlaybookOrganize

AI Enablement Council Charter

Continued — budget authority, intake, risk pathways, cadence, 90-day deliverables, measures of success, and signatures. Gate 1 closes the Organize phase.

01
4

Budget and cadence

Budget authority What the council may spend without further approval; the envelope for the first 90 days.
Meeting cadenceFirst 90 days: core council every two weeks; pilot teams may meet weekly. Once the operating model stabilizes: monthly.
5

Intake and risk pathways

Use-case intake process How any employee nominates a tool or use case, and what happens to a nomination next.
Risk and approval pathways The risk-tiering process, who approves at each tier, and how issues escalate.
6

Initial 90-day deliverables

#
Deliverable
Owner
Due
E
Inventory current AI use, including unofficial or "shadow" use
Enablement lead
Week 4
1
2
3
4
7

Measures of success

How the sponsor will know in 90 days that the council is working — e.g., charter signed, interim guidance published to all staff, baseline fielded above 60% response, two or three pilots chartered with baselines.
8

Signatures

Executive sponsor — signature
Date
Enablement lead — signature
Date
⛔ GATE 1 — CharterThe executive sponsor approves the charter, the named lead, a budget envelope for the first 90 days, and the interim acceptable-use guidance. Nothing else in this playbook proceeds without this signature.
You should now have